Commercial Administrative Assistant - State College, PA

State College, PA

Full Time

Entry Level

WE ARE MINDFUL, ORIGINAL, & BOLD
Phospholutions, Inc. is an award-winning and venture-backed agtech start-up company enhancing global phosphorus use. Phospholutions is experiencing exponential growth with the recent launch of their proprietary RhizoSorb® technology helping reduce the environmental impact of fertilizers and helping growers achieve more from their crop inputs.

Headquartered in State College, PA, Phospholutions is growing their team to support the commercial launch of RhizoSorb® technology following multiple years of successful field trials, three decades of academic research, and backed by leading industry investors, with a Commercial Administrative Assistant. The location for this role is Saint Petersburg, FL or State College, PA with a hybrid work schedule (three days in office, two days at home) after orientation and onboarding is completed.

If you are an experienced, self-motivated administrative professional seeking a new career opportunity providing operational and administrative support, are customer focused, detail oriented, able to multitask and quickly switch focus and tasks, we highly encourage you to apply for this position!

JOB OBJECTIVE
We value energy, passion, authenticity, creativity…and results! The individual hired for this position will assume ownership of and perform a diverse range of tasks, becoming an essential member of our Commercial team. Supporting, managing, and achieving critical responsibilities for our internal commercial sales and marketing teams while providing exceptional customer service to internal and external stakeholders.

Among other responsibilities, this position requires the knowledge, skills and ability to understand and execute the following:

Managing full customer lifecycle from lead generation and onboarding to delivery and post-sale support
- Customer order support - Entering and managing orders and coordinating with customers to ensure fulfillment
- Lead generation and onboarding – Create, track and manage leads and opportunities in our CRM (Pipedrive), ensuring data integrity and timeliness; monitor and update customer, lead and sales data for report generation and insights for leadership
- Delivery and post-sale support – Maintain client relationships, handle inquires and process new orders, changes, modifications and/or cancellations
Supporting marketing efforts and events
- First-level support for the sales team on marketing inquiries, tools and systems providing guidance and training when necessary
- Track commercial events, coordinate related logistics and assist with event ROI financial reporting
- Organize and manage inventory for marketing materials (product guides, one-pagers, tradeshow materials, etc.)
Administrative support
- Understand, interpret and enter commercial and marketing data of sales figures, metrics, and other key data used to produce reports to support decision making
- Support the Vice President of Sales & Marketing and the Vice President of Business Development with scheduling, meeting preparation, note taking and travel arrangements
- Develop and manager standard operation procedures (SOPs) for sales support tasks and projects
- Welcome and direct clients/visitors for in-office meetings and/or off-site events/shows/meetings

This role will report to our Vice President of Sales and Marketing.

EDUCATION & EXPERIENCE

Associate degree in business, marketing, or a related field required. Bachelor's degree in business administration, marketing, or a related field preferred
Minimum two years’ experience in administrative support, preferably within sales or marketing teams
Experience managing a CRM platform. Experience with Pipedrive is a plus
Experience with event coordination and financial tracking/reporting related to event coordination
Knowledge of sales & marketing principles is a plus

MINIMUM REQUIREMENTS

Applicant must be authorized to work in the United States on a full-time, continuous basis. This company does not sponsor applicants for work visas
Maintain organized documentation and filing systems relevant to sales and marketing
Provide administrative support to company team members when needed
Establish and manage relationships with internal and external stakeholders
Good time management skills and the ability to prioritize tasks to meet short deadlines
Self-motivation and drive to exceed goals while working effectively with minimal direction
Critical thinking, problem solving and deductive and inductive reasoning
Fluent in English language
“Day-1 Expert-level” proficiency in Microsoft Office applications (Outlook, Excel, PowerPoint, and Word)
Valid driver’s license and ability to travel to multiple work locations as needed
This position will require some travel – 10%
Background checks (criminal/education/employment/reference/credit/DMV) will be performed; results must be satisfactory to the company.
If hired, must adhere to all company policies and procedures and other prescribed best practices/industry standards

WORK ENVIRONMENT & PHYSICAL DEMANDS

The job is primarily performed indoors in a traditional office setting with prolonged periods of sitting at a desk and working on a computer
Must be able to lift up to 30 pounds

ADDITIONAL INFORMATION

This is an IMMEDIATE opportunity, BUT we are looking for an awesome new team member, so the position will remain open until filled.
Our company utilizes E-Verify to verify employment eligibility. You can learn about this program by visiting the E-Verify website.
The Company reserves the right to alter, change, modify and/or terminate this job posting at any time without notice, or obligation. No recruiters, please; principal applicants only.

* * *

Phospholutions, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, familial status, gender identity or expression, or any other characteristic protected by federal, state or local laws.

* * *

Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to [email protected] and let us know the nature of your request and your contact information.

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What is motivating you to make a job change at this time?*

Will you now or in the future require sponsorship for employment visa status?* Yes. If "yes", thanks for making this fact known to us. A job requirement is that applicants must be currently authorized to work in the United States on a full-time basis. This Company does not sponsor applicants for work visas.No, I am currently authorized to work in the United States on a full-time basis.

At a minimum, have you achieved an associate degree in business, marketing or related field from an accredited college or university?* Yes. I have achieved at least an associate degree in one of the disciplines described above.No, I have not achieved the minimum requirements of an associate degree in business, marketing or related field.

Do you have a minimum of 2 years of work experience in administrative support? If yes, please describe your experience.*

Do you have experience working in sales or marketing? If yes, please describe your experience.*

Do you have experience working in event coordination? If yes, please describe your experience.*

This is not a remote work opportunity. This is a hybrid job opportunity working in either our State College, PA or Saint Petersburg, FL office. If hired, will you be able to work a hybrid work schedule requiring you to be in-person at one of our offices?* Yes, I can report to and work in-person at one of the company's offices.No, I am unable to report and work in-person at one of the company's offices.

This is a hybrid job opportunity working in either our State College, PA or Saint Petersburg, FL office. Your weekly work schedule will require days worked in one of our offices. If hired, which office do you intend to report to and work from?* I would be able to work in-person at the State College, PA office.I would be able to work in-person at the Saint Petersburg, FL office.I am unable to work in-person at either the State College, PA or Saint Petersburg, FL office.

What salary range would you consider for this position? Please provide your specific pay expectations; negotiable is not a preferred response to this question.*

If hired, what is the earliest date you would be able to start working with Phospholutions? Please describe the nature of any delayed start date. Thank you.*

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Commercial Administrative Assistant - State College, PA

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